Meet Information

Meet Information

Entering Meets

In order to compete at a swim meet you must first register by completing a meet entry prior to the closing date.  A Meet Flyer is produced by the club hosting the meet providing all the meet information e.g. events, closure date, qualifying times if applicable.  The meet flyer can be found on the Calendar on Flyers' website, the Calendar on SV website or on the host club's website.

Online Entry

Most inter-club competitions for the District and State will require entries to be made online.  The online entry process accesses times from the National database which contains all the results for each swimmer from all Qualifying Meets.  Online entry can be found on the Calendar page on Flyers website, the Calendar on the SV website or the meet host's website.  Entry will need to be via a hard copy form (found on the Calendar page) if you need to enter a time which is a split or relay lead-off time, if your qualifying time is not found on the database or the host meet has specified “Entries to be submitted  via a hard copy.”.

Some of the encouragement meets for the Development Squad will require you filling out the entry form attached to the bottom of the list of events.

Filling out a hard copy Entry Form

Name of Meet: As per Meet Flyer.

Registration Number: is made up of the 1st three letters of your last name, followed by the 1st two letters of your given name, then your full date of birth in the following format: ddmmyy.

e.g. Henry Bloggs on 18th January 1985 = Registration Number: BLOHE180185

Event Numbers: are found on the Meet Flyer for the age group, stroke, distance & gender.

Entry Time: is the fastest time you have recorded in that event in the preceding year. For swim meets that require qualifying times, times you must use must be swum at officia 'qualifying' swimming competitions. For local & encouragement type swim meets where no qualifying times are required then club night times may be used.

You need to provide details of where and when this time was swum (only times from official swimming competitions are acceptable). If swimming the event for the first time, enter NT, ‘no time’. If entering ‘NT’, you will leave blank the columns headed ‘Details of where entry time was achieved’.

Competition Day

Swim meets are a great family experience! They're a place where the whole family can spend time together. Listed below are some very in-depth guidelines geared to help you through your first couple of swim meets. If you have any questions, please ask your coach.

What to Bring

  • Flyers swim cap (everyone must race in a club cap, borrow one on the day if you are yet to purchase one)
  • 2 pairs of goggles
  • Swim suit: 1 pair for warm-up, & racing pair (National)
  • Towel x 2
  • Team Uniform
  • Healthy Snacks
  • Water bottles
  • Cushion & possibly a chair if seating is not provided. 
  • Marshalling bag (should contain a spare pair of goggles, caps, bathers for emergency use; snacks, water/drink bottle, micro or small towel)

Team uniform
There are two major reasons why we have a uniform:

  1. The coach is responsible for 20-60 swimmers at each meet and the uniform makes the swimmers easily recognisable (it helps parents too!)
  2. We like to look great as a team!

The uniform to be worn at each meet is as follows:

  • Flyers purple cap
  • Uniform pack - includes shorts, polo shirt and tracksuit, jacket and pants.

The tracksuit is not just for winter, there can be cold windy days during the summer at outdoor pools e.g. MSAC. Club singlets must not be worn at meets.

Please refer to Uniform section for costs and ordering form.

When to Arrive

This is dependent upon the meet and the starting time. Because the Melbourne Sports and Aquatic Centre is a considerable drive from our training base, some pre race warm ups may be conducted at the school pool. Your coach will inform you of this if this is the case.

Most meets now require you to print the program from their website.  The program contains the heats for each event. . The team usually sits in one place together, so look for some familiar faces. The swimmer should check-in with the Team Manager and then take their cap and goggles and find the coach for warm-up who may be down on pool deck..


It is very important for all swimmers to warm-up with the team. Swimmer's bodies are just like cars on a cold day-he/she needs to get the engine going and warmed-up before he/she can go all out. After warm-up, your swimmer will go back to the area where his/her towels are and sit there until the next event is called. This is a good time to make sure he/she goes to the bathroom if necessary, gets a drink, or just gets settled in. This is also a good time to write each event-number on your swimmer's hand in ink. This helps him/her remember what events he/she is swimming and what event number to listen for. As soon as they are confident enough to do this themselves they should!


At most meets, swimmers will be marshaled before their heats. Find out where you have to go to be marshaled before the start of the meet and be there in plenty of time for each event. There may be a marshalling board giving the number of the event currently being marshaled. If not, listen for the announcer. If you are late you will miss out on your swim. The coaches have many other responsibilities on race day, so it is the swimmers own responsibility to get to marshalling on time.

Pre/Post Race talk with the Coach

This is an important ritual for all swimmers to get used to from an early age. Swimmers, on their way to the marshalling area, are to meet with the coach to discuss and be reminded of technical aspects of their race. After the race, swimmers are to immediately consult with their coach about the swim. Generally the coach will discuss areas for improvement and reinforce this with positive comments.


The swimmer is then to complete a specified warm-down in the warm-down pool (where available) before returning to the grandstand.

Things Parents Can Do After Each Swim

Tell him/her how great they did! The coaching staff will be sure to discuss stroke technique with them. You need to tell him/her how proud you are and what a great job he/she did.

  1. Help them relax in the grandstand area.
  2. This is another good time to check out the bathrooms, get a drink or something light to eat.
  3. The swimmer now waits until his/her next event is called and starts the procedure again.

Disappointing swim?

If your child has a poor race and comes out of it feeling bad, talk about the good things. The first thing you say is, "Hey, don't worry. Even Olympians have bad races" Then you can go on and talk about the good things the child did. You never talk about the negative things.

If your child comes up to you and says, "That was a bad race, don't tell me it wasn't," there is nothing wrong with a swimmer negatively evaluating a race. The important thing is for the child not to dwell on it. You should move the swimmer on to something good. "All right, you have had a bad race. Have a think about how you could do better and talk to your coach"  Immediately start talking about the positive things.